Fiscal Year (FY) 2021 Deadlines for Submission of Wyoming Purchase Requisitions

IM-WY-2021-011

Instruction Memorandum

BLM Wyoming State Office
5353 Yellowstone Road
Cheyenne, WY 82009
United States

In Reply Refer To:

1510 (951) P

March 4, 2021

EMS TRANSMISSION: 3/5/2021

Instruction Memorandum No. WY-2021-011

Expires: 09/30/2024

To: All Employees

From: Associate State Director

Subject: Fiscal Year (FY) 2021 Deadlines for Submission of Wyoming Purchase Requisitions

Program Area: Acquisition and Engineering

Purpose: This Instruction Memorandum (IM) establishes FY deadlines for submission of Wyoming purchase requests/complete packages. These deadlines will ensure that State Office and District Procurement Staff have the necessary time required to provide quality and timely service to customers.

This IM also establishes the deadlines for submitting projects that require engineering review. The Contracting Officer will be contacted to discuss the proper contracting path prior to submitting any contracts for review. All construction and service projects over the $25,000 threshold must be reviewed by the State Engineer. All projects must be reviewed by the District Engineer prior to submission to the State Office. It is policy that draft packages be submitted to the State Engineer at least three weeks prior to the deadline dates shown below. Incomplete packages will be sent back for completion. The State Office or Field Office Engineers will provide the review and comments to the requisitioner within 10 working days from the time the project is received for review.

Policy/Action: Type of Acquisition	Deadline	Acquisition Lead Time *
Contracts between $150,000 and $500,000	6/23/2021	10 weeks
Inter-and-Intra Government Orders	6/23/2021	4-8 weeks
New Assistance Agreements	5/17/2021	12 weeks
Modifications to Existing Agreements	7/1/2021	5 weeks

Contracts between $25,000 and $150,000	6/23/2021	8 weeks
Policy/Action: Type of Acquisition	Deadline	Acquisition Lead Time*
Orders against existing contract-technical & price	6/23/2021	6 weeks
8(a) Contract	6/23/2021	6 weeks
Purchase Orders between $2,500 and $25,000 (Construction and Service)	6/23/2021	6 weeks
Purchase Orders between $2,500 and $25,000 (Supplies)	7/16/2021	4 weeks

Acquisition Lead Time – The estimated time required to process the acquisition from receipt of a complete acquisition package, including a purchase requisition, statement of work and all required approvals. The acquisition lead times are under optimum conditions, assuming no clarification and/or revision of the procurement request is necessary. Additional lead time may be required if this is not the case.

Time Frame: Effective immediately.

Budget Impact: FY 2021 Project Budget will not be impacted.

Background: Lead times for completing contracts will allow correct solicitation and awards.

Coordination: This IM was coordinated between the State Lead Contract Specialist, the State Engineer and the Business Manager, WY-951.

Manual/Handbook Sections Affected: None.

Contact: Questions should be directed to Kelly Palmer, Lead Contract Specialist, at 307-775-6057.

Signed by: Authenticated by:

Duane Spencer Jessica Camargo

Acting Associate State Director State Director’s Office

Distribution

CF

Program Area:Acquisition and Engineering

Purpose:

This Instruction Memorandum (IM) establishes FY deadlines for submission of Wyoming purchase requests/complete packages. These deadlines will ensure that State Office and District Procurement Staff have the necessary time required to provide quality and timely service to customers.

This IM also establishes the deadlines for submitting projects that require engineering review. The Contracting Officer will be contacted to discuss the proper contracting path prior to submitting any contracts for review. All construction and service projects over the $25,000 threshold must be reviewed by the State Engineer. All projects must be reviewed by the District Engineer prior to submission to the State Office. It is policy that draft packages be submitted to the State Engineer at least three weeks prior to the deadline dates shown below. Incomplete packages will be sent back for completion. The State Office or Field Office Engineers will provide the review and comments to the requisitioner within 10 working days from the time the project is received for review.

Policy/Action:

Policy/Action: Type of Acquisition	Deadline	Acquisition Lead Time *
Contracts between $150,000 and $500,000	6/23/2021	10 weeks
Inter-and-Intra Government Orders	6/23/2021	4-8 weeks
New Assistance Agreements	5/17/2021	12 weeks
Modifications to Existing Agreements	7/1/2021	5 weeks

Contracts between $25,000 and $150,000	6/23/2021	8 weeks
Policy/Action: Type of Acquisition	Deadline	Acquisition Lead Time*
Orders against existing contract-technical & price	6/23/2021	6 weeks
8(a) Contract	6/23/2021	6 weeks
Purchase Orders between $2,500 and $25,000 (Construction and Service)	6/23/2021	6 weeks
Purchase Orders between $2,500 and $25,000 (Supplies)	7/16/2021	4 weeks

Acquisition Lead Time – The estimated time required to process the acquisition from receipt of a complete acquisition package, including a purchase requisition, statement of work and all required approvals. The acquisition lead times are under optimum conditions, assuming no clarification and/or revision of the procurement request is necessary. Additional lead time may be required if this is not the case.

Budget Impact:

FY 2021 Project Budget will not be impacted.

Background:

Lead times for completing contracts will allow correct solicitation and awards.

Manual/Handbook Sections Affected:

None.

Contact:

Questions should be directed to Kelly Palmer, Lead Contract Specialist, at 307-775-6057.

Coordination:

This IM was coordinated between the State Lead Contract Specialist, the State Engineer and the Business Manager, WY-951.