Fiscal_Year 2010 Deadlines for Submission of WY Purchase Requisitions

United States Department of the Interior
BUREAU OF LAND MANAGEMENT
Wyoming State Office
P.O. Box 1828
IN REPLY REFER TO: Cheyenne, Wyoming 82009-1828
1510 (951) P
January 26, 2010

EMS Transmission: January 27, 2010
Instruction Memorandum No. WY-2010-017
Expires: 9/30/2011

To: All Employees
From: State Director
Subject: Fiscal_Year 2010 Deadlines for Submission of WY Purchase Requisitions

Program Area: Acquisition and Engineering.

Purpose: This Instruction Memorandum (IM) establishes a Fiscal_Year (FY) deadline for
submission of Wyoming purchase requests/complete packages. These deadlines will ensure that
State Office and District Procurement Staff have the necessary time required to provide quality
and timely service to customers.

This IM also establishes the deadlines for submitting construction projects that require
engineering review. Per IM WY-2010-015, all construction and service projects over the
$25,000 threshold must be reviewed by the State Engineer. It is policy that draft packages be
submitted to the State Engineer at least three weeks prior to the deadline dates shown below.

The State Office or Field Office Engineers will provide the review and comments to the
requisitioner within 10 working days from the time the project is received for review.

Policy/Action: Type of Acquisition Deadline ALT*
Inter-and-Intra Government Orders 6/11/10 4-8 Weeks
New Assistance Agreements 6/11/10 8 Weeks
Task Orders to Existing Agreements 6/11/10 4 Weeks
Contracts between $25,000 and $100,000 6/11/10 8 Weeks
Orders against an existing contract-technical & price 6/11/10 6 Weeks
8(a) Contract 6/11/10 6 Weeks
Purchase Orders between $2,500 and $25,000
(Construction and Service)
6/11/10 6 Weeks
Purchase Orders between $2,500 and $25,000
(Supplies)
7/16/10 4 Weeks
*ALT = Acquisition Lead Time –The estimated time required to process the acquisition from
receipt of a complete acquisition package, including a purchase requisition, statement of work
and all required approvals. The acquisition lead times are under optimum conditions, assuming
no clarification and/or revision of the procurement request is necessary. Additional lead time
may be required if this is not the case.

Time Frame: Effective immediately.

Coordination: This IM was coordinated between the State Procurement Analyst, the State
Engineer and the Business Manager, WY-951.

Contact: Questions should be directed to Matt Burns, Procurement Analyst, at 307-775-6056.

Signed by: Authenticated by:
Donald A. Simpson Pamela D. Hernandez
State Director
Wyoming Central Files
Distribution
Director (850), Room 1075, LS 1
CF 1