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July 27, 2012
In Reply Refer To:
8300 (250/410) P
Instruction Memorandum No. 2012-163
Expires:  09/30/2013
To:                   All Field Office Officials
                        Attn:  State Recreation Program Leads, Outdoor Recreation Planners
From:               Assistant Director, Renewable Resources and Planning
Subject:           Fiscal Year 2012 End-of-Year Recreation Management Information System
                        Data Call                                                          DD: 09/21/2012; 09/28/2012
Program Area: Recreation and Visitor Services and National Landscape Conservation System.
Purpose:  This Instruction Memorandum (IM) informs state directors and field managers about the fiscal year (FY) 2012 End-of-Year (EOY) Data Call for the Recreation Management Information System (RMIS) and requests all field offices (FO) to complete the data call.  This IM also requests State Recreation Program leads, or their designee, to complete a review of their data after all state and FO data has been entered into the RMIS.  Additionally, all leads or their designees must submit a confirmation memorandum to the Division of Recreation and Visitor Services (WO-250) certifying that the review has been completed.  Each of the above requirements has a specific deadline.
Policy/Action:  All field, district and state offices are requested to update required RMIS data for the period October 1, 2011, to September 30, 2012.  An estimate of visitation from
September 21 to 30, 2012, may be necessary in order to complete the FY data.  All offices should enter their data into RMIS through the Bureau of Land Management (BLM) Application Security System (BASS), a link can be found at the BLM RMIS INFO intranet site at:  http://rmishelp.blm.gov/
This year’s data call focuses on:
 -   Visits to public lands and waters, plus special recreation permits for both commercial and
      non-commercial private use;
 -   National Landscape Conservation System check box for Office, Recreation Management Areas (RMA), Sites, Rivers, Roads, Trails or Areas;
 -  Off-highway vehicle (OHV) designation acreageupdates of RMAs;
 -   Update of current Activity Level and/or Travel Management Plans within the RMA/Site page used to report Annual Performance Measure;
 -   Number of Recreation Use Permits issued; and
 -   Partnership and Agreement updates. 
Guidance to complete the reporting of visits to public lands and waters is detailed at the RMIS User Information Website described in the Background section below.
Once FOs have completed their work, State Recreation Program leads must review their respective FOs’ data for completeness and accuracy.  When the review is complete, a confirmation memorandum should be sent to the Recreation and Visitor Services Division Chief (WO-250).  This memorandum should identify both unresolved issues that need attention and any necessary justification of the data.  The RMIS Team listed at the RMIS INFO site will be available the week of September 24, 2012, to help with the data quality review. 
Timeframe: State and FO data are to be entered into RMIS by September 21, 2012.  The deadline for the State Recreation Program lead review of their state and FO data and confirmation memorandum is September 28, 2012.  The system will be closed to any FY 2012 data adjustments at midnight on September 30, 2012.
Budget Impact: This planned workload was included as part of the FY 2012 base Recreation (L1220) budget.  Use Program Element MA (Evaluate Recreation Areas) when reporting labor for both collecting and entering RMIS data.
Background: The RMIS is the BLM official repository for data relating to the recreational and social use on public lands and waters.  It is an internal system accessible only by BLM personnel.  Data within the system includes, but is not limited to, the number of recreation visits, visitor days, type of activities, permits issued, recreation site details, OHV designation acreage and partnership agreement details.
The RMIS is accessed through BASS.  This security system requires each user to complete a 1260-12 software application permission form (available at: http://rmishelp.blm.gov/) with the necessary signatures.  After the form is completed, it is faxed to the National Operation Center and your account will be created in both BASS and RMIS. Also, guest or view only requires a 1260-12 form to be completed. 
The NLCS unit data review and cleanup is the emphasis for this year. If your office, RMA, Site, River, Road, Trail or Area Designation is within an NLCS unit, you need to check the NLCS data for completeness and accuracy.  
The RMIS User Information Website serves as a helpful resource for RMIS users and guests and can be reached at http://rmishelp.blm.gov/.  This website provides links to the Login to BASS, an electronic copy of the 1260-12 form, RMIS 4.0 User Guide and eight RMIS training modules on the NTC Knowledge Resource Center and Instruction Memorandum No. 2003-245, which details the Guidelines for Reporting Recreation Visitation and reference documents such as:  “Techniques and Equipment for Gathering Visitor Use Data on Recreation Sites.”
Manual/Handbook Sections Affected: None.
Coordination: Continued coordination and communication will be provided to all RMIS end users via email.
Contact: An updated RMIS Team Contact List for use by the State Recreation Program Leads and FO users is available at http://rmishelp.blm.gov/ .  Users in each state are directed to a primary RMIS contact for assistance in completing this EOY data call.  If your primary RMIS contact is unavailable, anyone on the list may be contacted. If you have questions or need additional information regarding this data call, please contact Andy Tenney, Division Chief, Recreation and Visitor Services (WO250) by telephone at 202-912-7094 or by email at atenney@blm.gov.
Signed by:                                                                    Authenticated by:
Edwin L. Roberson                                                        Robert M. Williams
Assistant Director                                                         Division of IRM Governance,WO-560
Renewable Resources and Planning

Last updated: 08-03-2012