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Washington, DC 20240
July 11, 2011
In Reply Refer To:
8300 (250) P
Ref. IM No. 2010-151
Instruction Memorandum No. 2011-146
Expires:  09/30/2012
To:                   All Field Officials
                        Attn:  State Recreation Program Leads, Outdoor Recreation Planners
From:               Assistant Director, Renewable Resources and Planning
Subject:           Fiscal Year 2011 End-of-Year Recreation Management Information System
                        Data Call                                                          DD: 09/16/2011; 09/28/2011
Program Area: Recreation and Visitor Services and National Landscape Conservation System.
Purpose: This Instruction Memorandum (IM) informs state directors and field managers about the fiscal year (FY) 2011 End-of-Year (EOY) Data Call for the Recreation Management Information System (RMIS) and requests all field offices (FO) to complete the data call. This IM also requests State Recreation Program leads, or their designee, to complete a review of their data after all state and FO data has been entered into the RMIS. Additionally, all leads or their designees must submit a confirmation memorandum to the Division of Recreation and Visitor Services (WO-250) certifying that the review has been completed. Each of the above requirements has a specific deadline.
Policy/Action: All field, district and state offices are requested to update required RMIS data for the period October 1, 2010, to September 30, 2011. An estimate of visitation from
September 17 to 30, 2011, may be necessary in order to complete the FY data. All offices should enter their data into RMIS through the BLM Application Security System (BASS) intranet site at: https://web.bass.blm.doi.net
This year’s data call focuses on:
-   Visits to public lands and waters, plus special recreation permits for both commercial and non-commercial private use;
-   Off-highway vehicle (OHV) designation acreage updates of Recreation Management Areas (RMA);
-   Update of current Activity Level and/or Travel Management Plans within the RMA/Site page used to report Annual Performance Measure;
-   NLCS check box for Office, RMA, Sites, Rivers, Roads, Trails or Area Designations;
-   Number of Recreation Use Permits issued; and
-   Partnership and Agreement updates. 
Guidance to complete the reporting of visits to public lands and waters is detailed at the RMIS User Information Website described in the Background section below.
Once FOs have completed their work, State Recreation Program leads must review their respective FOs’ data for completeness and accuracy. When the review is complete, a confirmation memorandum should be sent to the Recreation and Visitor Services Division Chief (WO-250). This memorandum should identify both unresolved issues that need attention and any necessary justification of the data. The RMIS Team listed on Attachment 1 will be available the week of September 19, 2011, to help with the data quality review. 
TimeFrame: State and FO data are to be entered into the RMIS by September 16, 2011. The deadline for the State Recreation Program lead review of their state and FO data and confirmation memorandum is September 28, 2011. The system will be closed for any FY 2011 data at midnight on September 30, 2011.
Budget Impact: This planned workload was included as part of the FY 2011 base Recreation (L1220) budget. Use Program Element MA (Evaluate Recreation Areas) when reporting labor for both collecting and entering RMIS data.
Background: The RMIS is the BLM official repository for data relating to the recreational and social use on public lands and waters. It is an internal system accessible only by BLM personnel. Data within the system includes, but is not limited to, the number of recreation visits, visitor days, type of activities, permits issued, recreation site details, off-highway vehicle designation acreage and partnership agreement details.
The RMIS is accessed through the BLM Application Security System (BASS). This security system requires each user to complete a 1260-12 software application permission form (see Attachment 2) with the necessary signatures. After the form is completed, it is faxed to the National Operation Center and your account will be created in both BASS and RMIS. Also, guest or view only requires a 1260-12 form to be completed. SeeAttachment 2 for copy of the form and instructions.
A new feature was added to the RMIS program to identify if a location is within a National Landscape Conservation System (NLCS) unit. If your office, Recreation Management Area (RMA), Site, River, Road, Trail or Area Designation is within an NLCS unit, you’ll need to check the NLCS box as “Yes” and select the type of Unit. See Attachment 3 for instruction to complete this function. 
The RMIS User Information Website serves as a helpful resource for RMIS users and guests and can be reached at http://rmishelp.blm.gov/. This website provides links to the Login to BASS, an electronic copy of the 1260-12 form, RMIS 4.0 User Guide and eight RMIS training modules on the NTC Knowledge Resource Center, Instruction Memorandum No. 2003-245, which details the Guidelines for Reporting Recreation Visitation and reference documents such as:  “Techniques and Equipment for Gathering Visitor Use Data on Recreation Sites.”
Directives Sections Affected: None.
Coordination: Continued coordination and communication will be provided to all RMIS end users via email.
Contact: Attached is an updated RMIS Team Contact List for use by the State Recreation Program Leads and FO users. Users in each state are directed to a primary RMIS contact for assistance in completing this EOY data call. When your primary RMIS contact is unavailable, anyone on the list may be contacted. If you have questions or need additional information regarding this data call, please contact Andy Tenney, Acting Division Chief, Recreation and Visitor Services (WO250) at 202-912-7094.
Signed by:                                                                   Authenticated by:
Robert T. Ratcliffe                                                        Robert M. Williams
Acting, Assistant Director                                            Division of IRM Governance,WO-560
Renewable Resources and Planning
3 Attachments

      3 – Instructions for the New National Landscape Conservation System Check Box (1 p)

Last updated: 08-08-2011