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November 15, 2010
In Reply Refer To:
6600 (230) P         
Instruction Memorandum No. 2011-018       
Expires: 09/30/2012
To:                  All Field Offices
From:               Assistant Director, Renewable Resources and Planning
Subject:           Fiscal Year 2010 Endangered Species Act Annual Expenditure Report and Species of Management Concern Data Call                                DD: 1/10/11
Program Area:  Fish, Wildlife and Plant Conservation.
Purpose: This Instruction Memorandum (IM) transmits the annual request for threatened and endangered species expenditure data and performance data regarding the status of species of management concern.
Policy/Action: This data call requires submission of expenditure and accomplishment data pertaining to species listed pursuant to the Endangered Species Act (ESA) for Fiscal Year (FY) 2010. Also required is submission of information regarding which populations of species of management concern are meeting desired conditions in fulfillment of performance management goals established for the Bureau of Land Management (BLM) by the Department of the Interior (DOI). All BLM state offices must submit this information for 2010.
This data call utilizes the data management tool developed last year in partnership with NatureServe and the Colorado Natural Heritage Program (CNHP). We expect all states will review the instructions for data entry and participate in tutorials (dates to be determined) offered by NatureServe.
Last year, each state director was told to designate one individual to coordinate the response to this IM. That designee will download an executable file from CNHP’s FTP Server for each field office within the state. These files are pre-loaded with the most current information regarding both listed species and species of management concern inhabiting lands administered by each field office. The state office coordinator will transmit a file, along with the user guide, to each field  office, and perform a quality control check of the information upon return of the data from the field office. Alternatively, the state office coordinator may elect to enter the
required information, if it is available at the state office. The state office coordinator will return the completed state file to the CNHP no later than January 10, 2011
The Washington Office then will transmit the expenditure data to the U.S. Fish and Wildlife
Service (FWS) and report strategic plan accomplishment information to DOI.
Timeframe: Databases are to be completed and returned to the CNHP no later than January 10, 2011. We suggest the following schedule to be used: 
  • October 1, 2010: The CNHP delivers database download instructions, and a user guide to state coordinators.
  • Web training (primarily for state coordinators) held by October 13th.
  • State coordinators responsible for distributing databases to local offices.
  • December 1, 2010:  Local offices have entered their data and delivered to state coordinators.
  • January 10, 2011:  State coordinators have compiled all local datasets into single statewide dataset and delivered to CNHP.
  • January 31, 2011:  The CNHP compiles and QCs the statewide datasets into a national dataset and delivers to the Washington Office. 
Budget Impact: None.
Background: Pursuant to the ESA, each Federal agency is required to annually report their endangered species expenditures to the FWS. The BLM is required to annually report its accomplishments against the DOI’s performance measure PIM. The information needed to respond to these inquiries is not available through the BLM budget systems. The BLM has contracted with the CNHP to provide support for compilation of the data necessary to meet these requirements.
Manual/Handbook Sections Affected: None.
Coordination: Directions for completing the expenditure data call are contained in the database User Guides packaged with each state’s executable file. The state office is responsible for ensuring the accuracy and completeness of the report.
Contact: If there are any questions regarding this IM, please contact Nikki Moore, Endangered Species Program Lead, Division of Fish, Wildlife and Plant Conservation (WO-230), at 202-912-7366, or Kim Tripp, Endangered Species Program, at 202-912-7237.
Signed by:                                                       Authenticated by:
Lynda L. Boody                                               Robert M. Williams
Acting, Assistant Director                                Division of IRM Governance,WO-560
Renewable Resources and Planning

Last updated: 11-24-2010