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October 16, 2008
In Reply Refer To:
1114 (171) P
Instruction Memorandum No.  2009-014
Expires: 09/30/2010
To:                   State Directors
                        Attn: Volunteer Coordinators
From:               Director, National Landscape Conservation System and Community Partnerships
Subject:           Request for Compilation of Data for BLM’s 2008 Volunteer Annual Report
                                                                                                                        DD: 12/18/2008
Program Area:  Volunteers
Purpose:  The purpose of this memorandum is to request your assistance in reporting State and Center information for BLM’s FY 2008 Volunteer Annual Report.
Timeframe:  This IM is effective immediately and has a due date of December 18, 2008.
Policy/Action:  Attached are guidelines for use in collecting and submitting data for your office for FY 2008. The Washington Office Education, Interpretation, and Partnerships Division will send by separate e-mail Excel spreadsheets to be used for the submission of numeric data.  State and Center Volunteer Coordinators should consolidate Field Office data into one comprehensive form and write-up for that State or Center, noting in particular that the “Narrative Information” section requests the top four 2008 volunteer programs for each State or Center, not for every Field Office.
Your submission should include five parts: numeric data on hours contributed summarized by program area; numeric data summarized according to hours spent on projects in National Landscape Conservation System units; narrative descriptions of the top four 2008 volunteer programs and special events; a list of partner organizations involved in volunteer programs and activities; and high-resolution photographs of your volunteers and volunteer activities.  In addition, we are requesting data on the total number of volunteers who served during the fiscal year.  This data can be tracked by counting the number of Volunteer Agreements on file and the number of individuals listed on Group Agreements.
Volunteer Coordinators should submit consolidated reports for FY 2008 by December 18, 2008.
Prints or slides of photographs should be sent by FedEx to Betsy (Elizabeth) Wooster of the Education, Interpretation, and Partnerships Division at the following address: 
BLM, Education, Interpretation, and Partnerships Division, 1620 L Street NW, Suite 406, Washington, D.C. 20036.
High-resolution electronic photos may be sent by e-mail to: elizabeth_wooster@blm.gov
Budget Impact: The Volunteer Annual Report provides an opportunity for States to quantify in hours the work accomplished in program areas during the FY that is not otherwise measured in MIS.  It also improves BLM’s ability to communicate with internal and external audiences. 


Background:  BLM’s Volunteer Annual Report includes profiles of outstanding volunteer projects and events, as well as statistical information on state programs. The report provides a summary of volunteer efforts throughout BLM and, as such, serves to underscore the value of cooperative conservation and the important role of volunteers in caring for public lands.  The Volunteer Annual Report serves as a valuable means of conveying this message to internal and external audiences.
Manual/Handbook Sections Affected:  N/A.
Coordination:  This IM was coordinated with State Volunteer Coordinators, members of the Volunteer Program Adjunct Team (VPAT), and staff from the National Landscape Conservation System.
Contact:  If you have any questions regarding this request, please contact Betsy Wooster at (202) 452-7731 or Mary Tisdale at (202) 452-0365.
Thank you for your assistance with this effort.
Signed by:                                                                 Authenticated by:
James Murkin                                                             Robert M. Williams
Acting, Director                                                          Division of IRM Governance,WO-560
National Landscape Conservation System
 and Community Partnerships
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Last updated: 10-20-2009