October 3, 2005
                                                                                  In Reply Refer To:
                                                                                  1292 (WO-560D) P
Instruction Memorandum No. 2006-002
Expires: 09/30/2007
To:              All SD's and CD's
                   Attn: CIOs and Telecommunications Managers
From:          Assistant Director, Information Resources Management
Subject:      Radio Sharing Assessments
Program Areas: Information Resources Management
Purpose: This Instruction Memorandum (IM) distributes Department of the Interior (DOI), OCIO Directive 2005-10, Radio Sharing Assessments and additional explanations for Bureau of Land Management (BLM) use.
Policy/Action: States and Centers are required to perform a Radio Sharing Analysis when requesting a new or modifying an existing Radio Frequency Authorization (RFA).
Requests from the States and Centers either to modify an existing RFA or to request a new RFA per Departmental Manual Handbook 377, must now include a completed Radio Sharing Assessment Form as found in the OCIO Directive 2005-010 (Attachment 1).
The Radio Sharing Assessment and the RFA request shall be submitted to the National Telecommunications Office (WO-560D) for processing and delivery to DOI and the National Telecommunications and Information Administration.
States and Centers shall allow a minimum of 90 days to obtain an RFA once the request is submitted to WO-560D. Allow 200 days if the frequency is to be used within 75 miles of the Canadian border. If the RFA request is submitted within 90 days of the start date a request will be initiated by WO-560D to the Department for interim authority to operate on that frequency. Interim authority cannot be granted within 75 miles of the Canadian border. 
This policy does not apply to individual radio replacements where the frequency remains the same.
Time Frame: This IM is effective immediately.
Manuals/Handbooks Affected: 377 DM and BLM Manual Section 1291.
Budget Impact: None. The bureau continues to conduct radio frequency sharing assessments. This policy adds new documentation and reporting requirements only.
Background: Radio frequency spectrum is a limited resource and federal agency requirements exceed the available resources. The National Telecommunications and Information Administration (NTIA) therefore requires alternatives and sharing of resources be considered before requesting approval to use a radio frequency. Every five years, existing radio frequency authorizations must be reviewed to determine if the need is still valid. In that five year review, alternatives and sharing must also be reconsidered. Although NTIA does not require documentation of the alternatives and sharing analysis, the Department of the Interior (DOI) must report on the sharing activities.
Contacts:   Please contact Russ Sveda at 303-236-2315 if you have any questions.
Signed by:                                                       
Authenticated by:
William Corrington                                          
Barbara J. Brown
Acting Assistant Director                                 
Policy & Records Group, WO-560
Information Resources Management
1 Attachment: