Print Page
March 23, 2011
In Reply Refer To:
1784 (600) P
Information Bulletin No. 2011-036
To:                   All State Directors (except ESO, NM, and WY)
From:               Director
Subject:          2011 Resource Advisory Council Call for Nominations     
Most of the Bureau of Land Management’s (BLM) Resource Advisory Councils (RAC) have members whose terms of appointment expire in August or September of this year. This Information Bulletin provides detailed instructions for the submission of recommendations of persons to fill expired terms to the Washington Office (WO) by State Offices to ensure a timely nomination and selection process.
As you know, the RACs are effective partners in advising the BLM on public land management issues. The nominees that the BLM recommends for the Secretary of the Interior’s (Secretary) consideration must be of the highest caliber to ensure continuity and quality collaboration on each of the RACs. 
New Members
Recruitment of new members to fill expired terms is essential. Taking into consideration RAC members’ knowledge and expertise, BLM offices should ensure that the tenure of each RAC member does not exceed an appropriate number of terms. All reappointments will require a detailed justification of why the reappointment of that candidate is recommended, and the scope of the outreach performed to solicit additional applicants. Public outreach efforts by BLM State Directors are critical to attract new nominees with fresh ideas and viewpoints. For each vacancy, each office must submit a minimum of two qualified candidates. RAC membership shall remain balanced among the following three categories:
      Category One - Holders of Federal grazing permits and representatives of organizations associated with energy and mineral development, timber industry, transportation or rights-of-way, developed outdoor recreation, off-highway vehicle use, and commercial recreation;
            Category Two - Representatives of nationally or regionally recognized environmental organizations; archaeological and historic organizations, dispersed recreation activities, and wild horse and burro organizations; and 

            Category Three - Representatives of state, county, or local elected office; employees of a state agency responsible for management of natural resources; representatives of Indian tribes within or adjacent to the area for which the council is organized; representatives of academia who are employed in natural sciences; and the public-at-large. 

It is important that we continue to have a balanced representation of the various interests and users of the public lands.
Call for Nominations
The WO will publish a BLM-wide call for public nominations in the Federal Register for the applicable RACs. The Federal Register notice will provide general information about the RACs, including their purpose, composition, and the procedures for submitting nominations. It will provide the names of BLM State Office contacts responsible for providing specific information about RAC vacancies and for receiving nominations (see Attachment 1). 
Your office should actively recruit to fill all RAC vacancies by issuing media announcements, holding open houses, and using other public or media forums as needed. BLM State Offices are encouraged to use social media to recruit new members. A YouTube video is posted on the BLM’s RAC website and the call for nominations announcement will be listed on the BLM’s Facebook page. The nomination period will be open for 45 days from the publication date of the Federal Register notice. 
Citizens may nominate themselves or others; all nominees must be residents of the geographic area within the RAC’s jurisdiction. In addition:
·          At least one member of each RAC must be an elected official of general purpose government serving the people within the geographic area a RAC represents;
·          All nominations must be accompanied by letters of reference from interest groups or organizations represented;
·          Each nominee must submit a completed Background Information Nomination Form; and
·          All nominees should have demonstrated a commitment to collaborative resource decision-making.
You should evaluate each nominee based on his or her education, training, and experience and knowledge of the issues and the geographical area of the RAC. Under the provisions of the Federal Land Policy and Management Act and the Federal Advisory Committee Act, the Secretary is the designated official for appointing RAC members. State Directors should fully consider all nominees and to advance only those you consider most qualified for selection as RAC members. 
Outreach and Coordination with Governors
State Directors should initiate coordination with their governor’s office early in the nomination process. Additionally, you will be asked to provide documentation of your coordination with the governor, as well as other individuals during the selection process. Outreach during the 45-day nomination period is essential to maximize the number of applicants for each vacancy. 
Submission of Nomination Materials
The RAC SharePoint site will serve as the location for consolidating all BLM State Office information about RAC nominees and for facilitating WO review. Each RAC will have its own library within the SharePoint site. Primary and alternate users will be granted access and receive a link to the site.  The following materials will be uploaded into folders within each library:
            a. A transmittal memo from the State Director containing recommendations for Fiscal Year 2011 RAC appointments (see Attachment 2) will be uploaded into the “State Transmittal Memo” folder located within each RAC’s library.
            b. A “BLM Recommendations for Appointment to Resource Advisory Council,” form has been provided within the “FY 2011 Recommendations” folder within each RAC library (see Attachment 3). One form should be completed for each RAC.
            c. The “Individual Summary Sheet” form is contained within the “Individual Summary Sheet” folder within each RAC library (see Attachment 4). Using the “Save As” function in Word, please save within the folder a separate form for each primary and alternate nominee recommended for the RAC, using the naming convention “[Surname of Nominee] Summary Sheet,” e.g., “Smith Summary Sheet.”
            d. Each Background Information Nomination Form (submitted by candidates) is to be converted into a .pdf document and placed within the “Nominations” folder within each RAC library (see Attachment 5). The naming convention should be “[Surname of Nominee] Nomination,” e.g., “Smith Nomination.”  Please note this year’s form has clarified the registered lobbyist element to specify the individual in not a federally-registered lobbyist. In addition to the nominee’s self-certification, a list of registered lobbyists can be found at http://lobbyingdisclosure.house.gov/ and http://www.senate.gov/legislative/Public_Disclosure/LDA_reports.htm.
            e. Users should create a separate folder for each candidate within the “Support Materials” folder within each RAC library. The naming convention should be “[Surname of Nominee] Support Materials.” Additional letters of reference and other support materials should be converted into a .pdf document and placed within the individual candidate folders. The naming convention for each document should be “[Surname of Nominee] Support [add sequential numbers if more than one for an individual],” e.g., “Smith Support 1,” “Smith Support 2,” etc.
            f. The Briefing for the White House Liaison (Attachment 6) is contained within the “White House Liaison” folder within each RAC library. Using the “Save As” function in Word, please save within the folder a separate form for each vacancy on the RAC, using the naming convention “Cat [1, 2, or 3] Vac [1 through the maximum number of vacancies available in this category on this RAC]” e.g., “Cat 1 Vac 1, Cat 1 Vac 2, Cat 2 Vac 1, Cat 2 Vac 2, Cat 2 Vac 3, Cat 3 Vac 1.”
            g. Per direction from the Department of the Interior (DOI), Office of the Solicitor, primary and alternate candidates’ dates of birth shall be provided to the WO RAC Lead via telephone to facilitate DOI White House Liaision background checks. No written record of this information shall be retained by either the BLM or DOI, and it will be destroyed by the BLM and DOI White House Liaison following completion of the background checks. 
Timetable for RAC Nominations
To ensure timely review and action on the 2011 RAC nominations at all levels, the following timetable is established:
March 17          The BLM-wide call for public nominations published in the Federal Register, with a 45-day period for submitting nominations.  State Directors issue media announcements, providing specifics about RAC positions to be filled.
May 1               Nomination period closes, as announced in the Federal Register on March 17.
June 10            Last day to upload nomination materials into the individual RAC SharePoint library and transmit State Director’s recommendation memo. Notify WO RAC Lead by email when this has been completed.
For additional information, please contact Allison Sandoval, BLM Advisory Committee Lead, WO-600 Correspondence, International, and Advisory Committee Office, (202) 208-4294.
Signed by:                                                        Authenticated by:
Mike Pool                                                          Robert M. Williams
Acting, Director                                                 Division of IRM Governance,WO-560
6 Attachments

Last updated: 03-28-2011