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United States Department of the Interior 
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669
December 23, 2011
9100 (931.GB) P
Instruction Memorandum No. MT-2012-027
Expires: 9/30/2013
To:                   Montana Dakota Leadership
From:               State Director
Subject:           Heavy Equipment Management
Program Area: Facilities Management, Vehicles, Recreation, and Range Improvements.
Purpose: This Instruction Memorandum (IM) is to remind all managers of the Montana/Dakotas Heavy Equipment Committee’s role in managing heavy equipment.
The BLM State Heavy Equipment Committees were established as a result of the WO and NBC recommendations, and chartered by State Directors. Our Montana/Dakotas Heavy Equipment Committee is responsible for promoting efficient and cost-effective use of all heavy equipment within the Montana/Dakotas.
The Committee is responsible for reviewing and providing recommendations to the State Director for all requests for new heavy equipment purchases, replacements, and class changes. They also review and recommend policy and guidance related to equipment life-cycle issues including replacement schedules, repair costs, equipment standardization, equipment operator safety and utilization.
Policy/Action: An equipment purchase or replacement approval process has been formally instituted. The completed heavy equipment analysis shall be submitted to the Committee for review and comments. The Committee’s comments will be combined with the analysis into a proposal and submitted to the district manager for consideration. This proposal, with the district manager’s recommendation, will require concurrence by the appropriate Deputy State Director for funding commitments and then approved, or disapproved, by the Associate State Director.
Attachment 1 is a copy of the Montana/Dakotas Heavy Equipment Committee Charter describing the Committee’s roles and responsibilities.
Timeframe: Effective upon receipt.
Coordination: The revised Montana/Dakotas Heavy Equipment Committee Charter has been coordinated with administrative officers and the force account leads in each of the districts.
Contact: Please contact Greg Bergum, Supervisory Civil Engineer, at (406) 896-5217, if you have any questions.
Signed by:                                                                                           Authenticated by:
Katherine P. Kitchell                                                                            Jennifer C. McKinley
for Jamie E. Connell                                                                            Staff Assistant (MT934)
State Director
1 Attachment