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United States Department of the Interior
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669

April 5, 2011

4010 (MT923.KJ) P
Instruction Memorandum No. MT-2011-045
Expires: 9/30/2012
To:             Leadership Advisory Team
                  Attention: Rangeland Management Specialists and GIS Specialists
From:         State Director
Subject:     Implementation of the Montana/Dakotas Bureau of Land Management  Statewide Livestock Grazing Pasture and Allotment Boundary Data Standards
                                                                                                                                      DD: 6/30/11
Program Area: Grazing Management
Purpose: The purpose of this Instruction Memorandum (IM) is to: 
  1. Provide the Pasture and Allotment Boundaries Implementation Guidelines (Attachment 1) and the Montana State Office BLM Corporate Geographic Information System (GIS) Data Edit Guide (Attachment 2) for the livestock grazing pasture and allotment boundaries spatial data set, to be stored in the Spatial Data Engine (SDE) database;  
  2. Announce two training webcasts for livestock grazing pasture and allotment boundary spatial data editing (Attachment 3); 
  3. Require all field offices to review, edit, and from henceforth,  maintain the Montana/Dakotas BLM statewide livestock grazing pasture and allotment boundary spatial data set; 
  4. Require the archiving and deletion of all locally stored livestock grazing pasture and allotment boundaries spatial data sets/geodatabases with the exception of  the Montana/Dakotas BLM statewide livestock grazing pasture and allotment boundary spatial data set; and 
  5. Require the review and update of the Montana/Dakotas BLM Range and Allotment Management Data Stewards list (Attachment 4). 
The Montana/Dakotas statewide livestock grazing pasture and allotment boundaries spatial data set in no way replaces the BLM National Range Accounting System (RAS); offices shall continue to maintain and utilize the RAS application. 
Policy/Action: Each field office provided their existing pasture and grazing allotment boundary spatial data sets through IM MT-2009-060.  These data sets were loaded into the SDE database located in the State Office. The existing pasture and grazing allotment boundary spatial data sets were snapped to the National Spatial Data Information (NSDI) data set where appropriate. All updating, editing, maintenance, and analysis of the pasture and grazing allotment boundaries will now occur only on this centralized data set in the SDE. The updating, editing, and maintenance will be completed by the field office data editors/data stewards.  The field offices will not maintain separate versions of the data set.
Field offices currently maintaining pasture and grazing allotment spatial databases shall archive those data sets and remove them from use. Please contact the Montana/Dakotas Help Desk at 406‑896‑5270 if assistance is needed. Those offices with on-going Resource Management Plans (RMP) shall cease updating their allotment data sets and only update the data set now residing in SDE. The RMP data sets may be used for on-going analysis, but shall not be used for the Final RMP. Offices shall archive their entire RMP data sets at the proper intervals in accordance with current guidance. Offices shall replace their pasture and grazing allotment data sets with the newly compiled data set prior to completing the RMP.
The field offices will review the data stewards list in attachment 4 and confirm and/or update the names as required. This updated list shall be sent via email to Kevin Brooks, MT932.
Timeframe: Effective Immediately.
Budget Impact: There is no anticipated budget impact. There is a recognized workload for the field and state office GIS specialists and the range data stewards during the editing and maintenance of the data. The centralized data set in the SDE will provide improved efficiencies, increase data quality and reduce risk to the BLM. Offices engaged in an RMP shall plan for replacing their current data set with this data set before producing the final RMP.
Background: The implementation of data standards and centralized statewide data is the BLM’s method of enhancing data management across organizational boundaries. Well documented, easily accessible data sources save time when performing data research or analysis and during map preparation. Standardized data is more accurate and can be legally and scientifically defensible, which may aid the agency in reducing litigations and appeals.  Data standards refer to the name, definition, presentation, and business rules governing data sets.  They are based on known data requirements and are set by the stakeholders.  

Manual/Handbook Sections Affected: None.  

Coordination: This IM was coordinated with the Branch of Planning and Biological Resources(MT923) and the Branch of Information Resource Management (MT932). The field offices have previously had several opportunities to comment on the data standard.
Contact: If you have any questions, please contact Floyd Thompson, Rangeland Management Specialist, at (406) 896‑5025; Kevin Brooks, Data Administrator, at (406) 896‑5270; or Corinne Walter, Acting State GIS Coordinator, at (701) 227-7700.
Signed by:                                                                   Authenticated by:
Jamie E. Connell                                                         Aleta Zahorodny
State Director                                                              Staff Assistant (MT930)
4 Attachments

Last updated: 06-28-2012