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United States Department of the Interior
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669

March 15, 2011

1530/9100 (MT931.SD) P
Instruction Memorandum No. MT-2011-036
Expires: 9/30/2012
To:             Leadership Advisory Team
From:         Acting Deputy State Director, Division of Support Services
Subject:     Fiscal Year (FY) 2011 Asset Management Data Requirements               DD: 6/30/2011
Program Area: Asset Management, Property Management, Engineering
Purpose:  The purpose of this Instruction Memorandum (IM) is to provide updated information regarding the asset management data requirements for FY 2011, and to provide additional guidance to WO IM 2011-072, FY 2011 Asset Management Data Requirements.
Policy/Action: It is requested that each district and field office manager reply to this IM stating that all required information has been reviewed and corrections made in the Facility Asset Management System (FAMS) as necessary.
Information to be reviewed and verified is as follows:
·         FAMS data completeness.
·         Condition assessments for recreation and administrative sites, bridges and major culverts, and dams. Please note that each site should have a “last inspection date” and a “next CCA” date of FY 2011 or later.
·         Utilization data for owned offices, warehouses, and housing as reported in the Federal Real Property Profile (FRPP).
·         Planned disposition information for all assets over $5,000 in the Current Replacement Value (CRV).
·         Disposition completion information for all assets over $5,000 in the CRV.
Reports with this information can be accessed on the web at https://web.lrpo.blm.gov:9271/rptapp/menu.cfm?appCd=31. Please note that Brio version 9.x must be installed to correctly access these reports. 2
The leased office and warehouse space component will be included on one spreadsheet, and is still being constructed at the NOC. It should be available within the next several weeks. District and field offices will be contacted with further instructions when this is complete and updates are needed.
Timeframe: Reply to this IM by email to Scott DeBock on or before June 30, 2011.
Budget Impact: None.
Background: Please see WO-IM-2011-072.
Manual/Handbook Sections Affected: None.
Coordination: This IM was coordinated with the Division of Business Resources (WO854), and the National Operations Center (OC-600).
Contact: If you have any questions regarding owned assets, please call Scott DeBock, Civil Engineer, at (406) 896-5207; if you have any questions regarding leased assets, please call
Jack Conner, Supervisory Property Management Specialist, at (406) 896-5201.
Signed by:                                                                 Authenticated by:
Greg A. Bergum                                                         Aleta Zahorodny
Acting Deputy State Director                                     Staff Assistant (MT930)
Division of Support Services

Last updated: 06-28-2012