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United States Department of the Interior 
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669
April 8, 2010
4000 (MT9230) P
Instruction Memorandum No. MT-2010-048
To:             Leadership Advisory Team
                  Attention: Rangeland Management Specialists and Geographic Information
                  System (GIS) Specialists
From:         State Director
Subject:     Implementation of the National Pasture and Allotment Boundaries Standard
Program Area: Rangeland Management.
Purpose: This Instruction Memorandum (IM) transmits the implementation strategy of the Bureau of Land Management (BLM) National Pasture and Grazing Allotment Boundaries data standard for the Montana/Dakotas BLM organization and requests electronic data from each Field Office.
Policy/Action: The Washington Office (WO) IM No. 2010-076, dated March 10, 2010, issued the national data standard and implementation guide for grazing allotment and pasture boundaries. Each state is to comply by April 30, 2010. 
The Montana State Office (MSO) will complete the task to convert our existing grazing allotment and pasture boundaries to the national standard. In order to meet the April 30, 2010, timeframe specified in the WO IM No. 2010-076 (Attachment 1), each Field Office will meet the following schedule and perform the required actions.
April 9, 2010: Each Field Office will have placed their current grazing allotment and pasture boundaries data set in the following location: \\ilmmtso3ap1\gisprojects\EPCA_DataCall\GRAZING Most GIS users will have this mapped as their “P” drive when connected to the Citrix server. Field Offices requiring assistance placing their data here should contact the MSO GIS staff.
April 9 – April 30, 2010: The MSO staff, with contractor support, will migrate our data to the national data standard. The Field Office data stewards (Attachment 2) shall be available to assist this process by providing timely responses to the MSO staff and contractor for questions regarding the data set. Questions and responses will be accomplished through telephone, electronic mail, and netmeeting sessions. The Field  
Offices are prohibited from editing this data set during this timeframe. Edits shall be held by each Field Office until after May 1, 2010, when the statewide Spatial Data Engine (SDE) data set shall be available for use.
April 30, 2010: The MSO will forward a copy of the entire data set to the National Operations Center (NOC) where it will be housed and combined with other state data to form a national corporate data set in compliance with the WO IM-2010-76.
Post- May 1, 2010: The Field Offices are required to make all edits/updates to the centralized data set housed in the SDE in the MSO. No local or Field Office-level copies of the data will be maintained. Once the NOC has established a mechanism for the field to update the data set, Montana/Dakotas offices will comply with that process. As the data in the SDE changes, the MSO GIS staff will coordinate with the NOC to schedule data replication to the national data set.
Once the conversion has been completed for the grazing allotment and pasture boundary data sets in the Montana/Dakotas, the data will be loaded into the SDE Edit database. It will be this data set and only this data set that each Field Office will use and maintain beginning May 1, 2010. Duplicate data sets currently maintained at the Field Office or in other locations on the Citrix server will be removed from service. Historical data may be retained, but shall not be edited or modified after April 9, 2010. The need to establish a statewide, corporate grazing allotment and pasture boundary data set supersedes any Field Office requirement to maintain a replica data set.
Timeframe: The grazing allotment and pasture boundary data set from all Field Offices must be placed in \\ilmmtso3ap1\gisprojects\EPCA_DataCall\GRAZING by April 9, 2010. All Field Office edits are to cease on this data set until May 1, 2010. All Field Offices will cease to edit or modify local or other copies of this data set after April 9, 2010. On April 30, 2010, the Montana/Dakotas statewide corporate data set will be submitted to the NOC for inclusion in the national-level spatial database per the WO IM No. 2010-076. The state-level corporate SDE data set will be available for use and editing on May 1, 2010.
Background:  Beginning in 2001, the BLM allocated range program funds to each of the states to digitize allotment boundaries and directed that these be submitted to National Science and Technology Center (NSTC) for a national-level spatial database. The intent was to reduce the number of data calls and to have publicly and internally accessible BLM-wide maps of grazing allotments. Development of the Rangeland Administration System (RAS) was occurring at the same time, and the BLM recognized that a link between the RAS and a spatial display of allotment maps could further reduce data calls to the Field Offices and make information more readily available to the public. Subsequent data calls and Freedom of Information (FOIA) requests for grazing allotment information and maps showed the need to establish a national data standard. 
The Montana/Dakotas offices began the process of migrating our data to the national standard in August 2009, with the issuance of the IM No. MT-2009-060, Implementation of the Pasture and Grazing Allotment Boundary Data Standard. This IM outlined the steps required to meet the national standard. Due to the unavailability of contractor support, we were unable to complete this task. We now have contractor staff available and will meet the target dates established by the national data steward in the WO IM No. 2010-076.
Please refer to the BLM National Data Management web site http://web.blm.gov/data_mgt/index.htm and specifically to the SharePoint site containing the adopted national data standards http://teamspace/sites/blmnds/est2010/default.aspx for additional information.
Budget Impact: Minimal impact to the Field Offices. There will be some cost for contractual support. Once the corporate data set is established and available for use, the costs of maintaining duplicate data sets will be eliminated. Risk to the BLM will be reduced by having a centralized, common data set to rely on for land management decisions and actions.
Manual/Handbook Sections Affected: None.
Coordination: Development of the national data standard was coordinated with the WO2200, the WO2100, state and Field Office Range Program Leads and data stewards, State Data Administrators, and State GIS coordinators. The Montana/Dakotas adoption and implementation strategy was coordinated with Branch of Information Resource Management (MT9320) and the Branch of Planning and Biological Resources (MT9230).
Contacts: If you have questions, please contact Floyd Thompson, Range Program Lead and State Office Data Steward at (404) 896-5025; Kevin Brooks, State Data Administrator at (406) 896-5270; Shelley Johnson, Spatial Data Administrator at (406) 896-5140; or Kathie Jewell, State GIS Manager at (406) 896-5144.
Signed by:                                                                         Authenticated by:
Gene R. Terland                                                                Melissa R. Dykes
State Director                                                                    Staff Assistant (MT9230)
2 Attachments

Last updated: 03-18-2013