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United States Department of the Interior
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669

August 5, 2008

2930 (924.2) P                        
Instruction Memorandum No. MT-2008-063
Expires: 09/30/09
To:         Field Managers
             Attention: Outdoor Recreation Planners
From:     State Director
Subject: Implementation of Recommendations from the 2006-2007 Audit of Montana/Dakotas
               BLM Commercial Special Recreation Permits
Program Area: Recreation Permit Administration – Policy and Program Direction
Purpose: The purpose of this IM is to provide policy and implementation of the recommendations made by the 2006-2007 Special Recreation Permit (SRP) auditors regarding the Montana/Dakotas SRP program.  These recommendations will ensure that the public receives fair market value from the commercial use of its public land, and that the Montana/Dakotas BLM continues to issue, administer, and collect fees in a standard way across the states and in accordance with the BLM Handbook (H-2930-1) – Special Recreation Permits and Fee Administration, and regulations.
Policy/Action:  The State Office will work with field offices in FYs 2008 and 2009 in issuing standard permit stipulations, trip logs, evaluations, and other standard operating procedures reflected in the handbook. Field offices implementing new permits, and renewals of existing permits, will use the percentage of BLM acreage encompassed within the total client permit plan of operation, as submitted by the permit map and operation plan for allocating standard discount rates as stated in the handbook.
Acres of BLM land = % BLM fee discount adjustment
Total acres in plan of operation
Gross revenue will be determined for “total” gross revenue as per BLM policy and not a use “per-day” gross revenue. In addition, all permittees must have insurance determined from the BLM handbook’s minimum requirements, on an annual basis, and then determine the permittee’s actual insurance coverage amounts as obtained from the Certificate of Insurance provided by the permittee annually. Standard forms, for use in all field offices, are attached.  Standard Stipulations may vary by field office, based on settings and type of permit, however, all should consist of the basic stipulations per permit type listed here plus additional permit specific needs.
Timeframe: This IM takes effect immediately.
Background: The rationale for this change is to strengthen administration and operations of the Montana/Dakotas SRP program. The audit showed discrepancies between the field offices in regard to use of forms, determining gross revenues and BLM land use, insurance, billing, and evaluations. In October 2007, Field Managers and Recreation Planners were asked to comment on draft proposed policies and standardized forms developed to address issues identified in the audit. Those comments are incorporated within this final policy IM.
Manual/Handbook Sections Affected:  Manual 2930 – Recreation Permits and Fees (Public) and Handbook H-2930-1 – Special Recreation Permits and Fee Administration (fee payment and calculation, insurance/liability, permit monitoring, performance, evaluation).
Contact: If you have questions or concerns regarding this IM, contact Chris Miller, at (406) 896-5038.
Signed by: Howard A. Lemm, Acting
Authenticated by: Kathy Iszler, Staff Assistant (MT-924)
9 Attachments
       1-MT Operating Plan (5 pp)
       2-MT SRP Annual Evaluation (1 p)
       4-SRP Trip Log (1 p)
       5-Optional User Fee Worksheet (2 pp)
Distribution: w/Attms.
Assistant Field Manager, Havre FS – 1
Assistant Field Manager, Glasgow FS – 1
SOMT – 1

Last updated: 06-28-2012