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United States Department of the Interior
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669

 February 5, 2008

In Reply To:
4150 (923) P 
Instruction Memorandum No. MT-2008-031
Expires: 9/30/09
To:             State Management Team
From:         State Director
Subject:     Requirement for Use of the Rangeland Administration System (RAS) Compliance Module
Program Area: Grazing Administration.
Purpose: This Instruction Memorandum (IM) transmits policy that requires field offices to document all grazing authorization compliance inspections in RAS to ensure accurate and consistent reporting of inspections in accordance with WO IM No. 2008-054 which is attached.
Policy/Action: The result of each grazing authorization compliance inspection (regardless of whether it prompts an investigation of unauthorized grazing use) must be recorded in RAS. The RAS is the official BLM grazing compliance recordation system, and all compliance reports are derived from the RAS data. No other record systems (electronic or paper) may be developed or used to record and track compliance inspection results. Compliance inspection results recorded in RAS will be used to populate the BLM Management Information System (MIS) in order to ensure accurate and consistent reporting. Review WO IM No. 2008-054 for specifics.
Timeframe: This policy is effective immediately.
Budget Impact: None.  Compliance inspections are part of existing workloads.
Background: In response to an audit performed by the General Accounting Office (“BLM Efforts to Prevent Unauthorized Livestock Grazing Need Strengthening”), the BLM developed and deployed a compliance scheduling and recordation module as a part of the Grazing Authorization and Billing System (GABS) in 1997.  The WO IM No. 98-138 established policy that all grazing authorization compliance checks must be recorded in this system. Field managers set compliance schedule parameters within RAS that determine the number of compliance checks that are to be performed. Permits and leases with cases of unauthorized use within the previous 3 years are automatically scheduled for compliance checks. Authorizations without cases of unauthorized use or non-compliance during the same time period are selected randomly based on the parameters set by the field manager. Instructions for generating compliance check lists and entering compliance check results are located in Chapter 6 of the RAS Users Guide.
Manual/Handbook Sections Affected: Upon revision, Handbook H-4150-1 will reflect this policy.
Coordination: This policy was coordinated between the National Operations Center, Division of Resources Services and Headquarters, Division of Rangeland Resources and State Offices.
Contact: If you have questions regarding these matters, please contact Ken Visser (WO-220) at (775) 861-6492, kvisser@blm.gov, Leon Pack (ST-170) at (303) 236-0156, lpack@blm.gov or Philip Cooley (ST-170) at (303) 236-3693, pcooley@blm.gov or refer your questions to Bill McIlvain (MSO) at (406) 896-5028.
Signed by: Theresa M. Hanley, Acting
Authenticated by: Melissa R. Dykes (MT923)
1 Attachment
     1-WO IM No. 2008-054 (1p)
Assistant Field Manager, Glasgow
Assistant Field Manager, Havre

Last updated: 06-28-2012