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United States Department of the Interior
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669

November 7, 2005

In Reply To:  
1510 (935.MC) P
Instruction Memorandum No. MT-2006-013
Expires: 9/30/07
To:             All MT/DAKs Employees
From:         State Director
Subject:      Purchase of Refreshments or Meals with Appropriated Funds
Program Area: Procurement
Purpose: This Instruction Memorandum (IM) establishes procedures and guidelines for approval and purchase of refreshments or meals with appropriated funds.
Policy/Action: Washington Office Instruction Memorandum No. 2006-001, establishes the procedures and guidelines for the approval and purchase of refreshments or meals with appropriated funds. If the costs of meeting rooms, refreshments, equipment rental, etc., associated with your conference will exceed $2500, contact your procurement office early in the planning stage and before making any commitments.
If the requirement is less than $2500, a nonwarranted cardholder, who has the authority to use the purchase business line of the Government charge card, can pay for the costs. The cardholder must document his/her files in accordance with the procedures in the above referenced IM.
Timeframe: This IM is effective upon receipt.
Budget Impact: A positive impact on the budget should result when funds for these expenses have been approved and determined appropriate in accordance with this policy.
Background: This policy reiterates previous policy established in IM No. MT-2003-070.
Manual/Handbook Sections Affected: The Bureau of Land Management Manual Section 1510 – Acquisition.
Coordination: Coordination was at the Washington Office level as per WO IM No. 2006-001.   
Contact: If you have any questions, please contact Mary Clark, Supervisory Procurement Analyst, at (406) 896-5205.
Signed by: Richard M. Hotaling, Acting
Authenticated by: Aleta Zahorodny (MT-930)