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Meeting Checklist

Things to do for _____________________________ ADR-based Collaborative Community Working Group Meeting
Date ___________________
Time ___________________
Place ___________________

BEFORE THE MEETING
o Define purpose—is it to get information or advice for the BLM? If advice, is it advice from the group or advice from individuals?
o Determine location—-non-Federal property preferred; if held on BLM property, make sure there is no BLM establishment or control of meeting
o Ensure adequate seating and public access

MEETING NOTICE
o Publicize in local news media
o Notify the general public and all potentially interested parties and stakeholders in a timely way
o Ensure that meeting notices are neutral and are not a way of exercising agency control over the agenda or membership

AT THE MEETING
o Don’t facilitate—encourage use of a neutral facilitator
o Don’t control group’s agenda
o Ensure that minutes of the meeting are taken
o Participate and contribute; don’t take on a leadership role
o Give interested parties the chance to attend, appear before, and file statements with the group
o Don’t engage in a dialogue that results in or seems to be arriving at group advice.

AFTER THE MEETING
o Make any reports, working papers, and minutes from meetings available to the public
o Publicize followup meetings

 Next Sections:

• FREQUENTLY ASKED QUESTIONS
• FURTHER INFORMATION

.PDF Version of this checklist