U.S. DEPARTMENT OF THE INTERIORBUREAU OF LAND MANAGEMENT
Statement of Purpose
The purpose of the Recreation and Visitor Services Advisory Team (RVSAT) is to provide advice to the Bureau of Land Management‘s (BLM) Executive Leadership Team regarding recreation and visitor services priorities, policies, programs, and budget direction to facilitate a strategic implementation approach, at all organizational levels, in support of the BLM’s primary mission and long-term goals.
Advisory Team Goals
The RVSAT serves solely in an advisory capacity chartered under the Washington Office Assistant Director, Renewable Resources and Planning (WO-200). To fulfill its stated purpose, the RVSAT will pursue the following four primary goals:
Advisory Team Structure
While the RVSAT is officially chartered by the Washington Office Assistant Director, Renewable Resources and Planning (WO-200), the Team is given wide latitude in how it chooses to advise the Executive Leadership Team, particularly in its selection of workloads and how it structures tasks assigned by the Executive Leadership Team.
The RVSAT may address its workload and assignments as a single Team or through dividing into ad-hoc working groups to deal with particular assignments on a temporary or short-term basis. From time to time requests for additional staff assistance to support the RVSAT advisory role/capacity may be made through the ELT Advisor or through the Washington Office Recreation and Visitor Services Group‘s Leadership Team Leads to appropriate line supervisors.
All RVSAT members will be requested to participate in the BLM’s Recreation Program Leadership Teams. The RVSAT Chair, with input from RVSAT members about their preferences, will recommend Leadership Team positions to the WO-250 Group Manager. The purpose of each Team would be to provide policy funding, partnership, information, and performance management guidance recommendations for the BLM.
Advisory Team Membership
The RVSAT will be comprised of 16 members including: 1) the 12 BLM State Recreation Program Leaders; 2) one individual representing the BLM National Recreation Group (WO-250); 3) one individual representing the BLM’s National Landscape Conservation System (W0-170); 4) one individual representing the BLM’s Chartered Engineering Advisory Team; and 5) one individual representing the BLM’s Executive Leadership Team or Field Committee.
The RVSAT will function with three distinct membership categories including a Core group, a Program Advisor group, and an Executive Advisor. The 12 BLM State Recreation Program Leaders will function as the Core group within the RVSAT and have voting responsibilities. The three individuals representing WO-250, WO-170, and the Engineering Advisory Team will function as the Program Advisor group within the RVSAT and be non-voting members. The individual representing the Executive Leadership Team or Field Committee will function as the Executive Advisor and be a non-voting member.
Representatives from other BLM national program offices and Field Offices will be invited to participate in meetings and conference calls on an as needed basis. Involvement of these individuals will always be in an advisory, non-voting capacity.
Advisory Team Officers and the Executive Committee
The Officers of the RVSAT will include a Chair, Chair Elect, Secretary, Past Chair, and Liaison to the Executive Advisor. All five of these positions will be filled from within the ranks of the 12 BLM State Recreation Program Leaders functioning as the Core group. In addition, these five positions will cumulatively function as the RVSAT Executive Committee. Notwithstanding the initial set of Team Officers to be elected at the inaugural August 2003 meeting, the election of Officers will occur at the first regular annual meeting following the beginning of each fiscal year. A general description of each position follows.
Chair: the RVSAT Chair will be nominated by the Core group and placed into office by majority vote. The Chair will serve a one-year term of office, beginning October 1, to coincide with the federal fiscal year. In addition to providing overall Team leadership, the Chair will generally be responsible for: 1) leading meetings and serving as primary liaison with the BLM’s Washington Office leadership; 2) establishing meeting schedules; 3) developing meeting agendas; 4) ensuring that meeting processes and procedures are followed; 5) making assignments, with Team concurrence, to Standing and Ad-Hoc Committees, and to individuals as appropriate; and 6) delivering Team advice and recommendations, through the Executive Advisor, to the Executive Leadership Team.
Chair Elect: the RVSAT Chair Elect will be nominated by the Core group and placed into office by majority vote. The Chair Elect will serve a one-year term of office, beginning October 1, to coincide with the federal fiscal year. The Chair Elect automatically becomes the Team‘s next Chair. The Chair Elect will primarily act as the Chair‘s assistant, and will generally be responsible for: 1) serving in all capacities of the Chair in the Chair‘s absence; and 2) coordinating the preparation of the Team‘s annual accomplishment report (to be finalized and ready for distribution by December 31 of each calendar year).
Secretary: the RVSAT Secretary will be nominated by the Core group and placed into office by majority vote. The Secretary will serve a one-year term of office, beginning October 1, to coincide with the federal fiscal year. The Secretary will generally be responsible for: 1) maintaining the Team‘s official records in a permanent file; 2) tracking and reporting committee and individual RVSAT assignments; 3) assisting the Chair in soliciting meeting agenda items, and preparing and distributing final agendas to Team members; 4) summarizing meeting and conference call discussions through the use of minutes, and ensuring that these minutes are distributed to Team members and other individuals as appropriate; and 5) providing other administrative support to the Chair or Chair Elect as necessary - such as those tied to meeting logistics and annual elections.
Past Chair: the RVSAT Past Chair will automatically assume this position upon completion of his/her tenure as Chair. The Past Chair will serve a one-year term of office, beginning October 1, to coincide with the federal fiscal year. The Past Chair will generally be responsible for: 1) assuring consistency in leadership from year to year; and 2) working on assignments at the request of the Chair.
Liaison to the Executive Advisor: the RVSAT Liaison to the Executive Advisor is a floating position. The Liaison is automatically assumed by the State Recreation Program Leader where the RVSAT Executive Advisor resides. The Liaison will generally be responsible for: 1) keeping the Executive Advisor informed of outcomes related to RVSAT meetings, conference calls, and other related work; 2) keeping the RVSAT Executive Committee informed of specific advice from the Executive Advisor; and 3) working on assignments at the request of the Chair.
Advisory Team Meeting Process and Procedures
The RVSAT will have at least two official (regular) meetings per year and will conduct monthly conference calls. In order to maximize efficiency, the Team will have an agenda prior to each meeting or conference call. Assignments, recommendations and action items will be identified and recorded by the Secretary at all meetings. Standing Committees, Ad-Hoc Committees and/or individuals will be empowered by the Team to work on specific recreation- and visitor service-related tasks. Set forth below are details concerning the RVSAT’s annual meetings, participation by an alternate in the absence of a Team member, meeting quorum and decisions, and meeting agendas.
Annual Advisory Team Meetings: The RVSAT’s two regular annual meetings will be held at a time and place convenient to the Team membership. The location will be rotated among the various states and Washington, D.C. The specific agenda and location of each annual meeting will consider Team exposure to a variety of BLM corporate, political, and field settings/conditions and their particular recreation- and visitor service-related issues.
Participation by an Approved Alternate: In the event a Team member cannot participate in a scheduled RVSAT meeting or conference call, an alternate will be encouraged to stand in for that individual, at the discretion of the Team member‘s respective State Director or immediate supervisor, for the duration of the absence. Core group alternates will be accorded full voting responsibilities and all other associated Team member privileges during the course of any RVSAT business proceedings.
Meeting Quorum and Decision Making: The RVSAT Chair (or Chair Elect in the Chair‘s absence) plus 50 percent of the voting membership will constitute a quorum and allow the Team to validly proceed to transact the official business of any scheduled meeting. Decisions will be made by a consensus where possible, or majority of Team members will prevail. The Chair will present recommendations for management‘s decision.
Meeting Agendas: The RVSAT membership will identify meeting agenda items for consideration by the Team Chair and Chair Elect. A draft meeting agenda will be prepared and distributed from one to two weeks prior to conference calls and team meetings, when possible. A meeting facilitator may be required depending upon the agenda item.
Advisory Team Charter Amendment Process
Opportunities to review and amend the RVSAT Charter will occur at the first regular annual meeting following the beginning of each fiscal year. This Charter should be reevaluated annually by the full RVSAT and amended as necessary through the Washington Office Assistant Director, Renewable Resources and Planning (WO-200). The RVSAT Chair will coordinate this annual evaluation and be responsible for bringing recommended amendments to the attention of WO-200. Whenever Charter amendments are officially approved by the Assistant Director, Renewable Resources and Planning, the Secretary will incorporate the amended language into the Charter‘s narrative and will provide updated Charter copies to all Team members.
Advisory Team Travel Funding
The National Recreation Group (WO-250) will be responsible for funding travel (transportation and per diem) costs for one RVSAT meeting per year. Travel costs associated with attending a fiscal year‘s second regular meeting (or any additional Team meetings beyond the two regular meetings per fiscal year) will be funded by individual Team member‘s states or home offices.
Advisory Team Tenure
The RVSAT’s operating timeframe/duration will not have a term length sunset.
Advisory Team Charter Approval
Signed: Edward W. Shepard, Assistant Director, Renewable Resources and Planning (WO-200), Bureau of Land Management, United States Department of the Interior; July 29, 2003.
Amended at the request of the full RVSAT, through the Chair, with AD-200 concurrence; November 10, 2004.