UNITED STATES DEPARTMENT OF THE INTERIOR
BUREAU OF LAND MANAGEMENT
WASHINGTON, D.C. 20240
http://www.blm.gov
June 28, 2012
 
In Reply Refer To:
5474 (WO-200) P
 
EMS TRANSMISSION 07/06/2012
Instruction Memorandum No. 2012-153
Expires: 09/30/2013
 
To:                   All Washington Office and Field Office Officials
                
From:               Assistant Director, Renewable Resources and Planning
                
Subject:           Standardization of Bureau Timber Sale Contract Numbering
                
Program Area:  Forests and Woodlands Management.
 
Purpose:  The purpose of this Instruction Memorandum (IM) is to establish a standardized format for numbering timber sale contracts.
 
Policy/Action:  New Timber Sale contracts issued after this IM is issued shall use the following timber sale number format: 
AAA99-TS-YYYY.NNNN
Where:
AAA99 = Cost Center
TS = refers to timber sale
YYYY = fiscal year offered
NNNN = Office timber sale number
 
For example a timber sale in the Eugene, Oregon District offered in fiscal year 2012 numbered 134 would have the following contract number – ORE00-TS-2012.0134. Use of the field office cost center in the contract number is optional. Reoffered no-bid sales shall retain the contract number of the original offer date.
 
Timber Sale contracts issued prior to this IM shall retain the old format of the contract number.
 
Timeframe:  This timber sale numbering format will become effective immediately when this IM is issued. 

Budget Impact:  None.

Background:  The timber sale contact number includes the office code. The change from office codes to cost centers has made this change in the timber sale contract number format necessary. TSIS 5.0 uses the new contract number format as it’s default number code. The Collections and Billing System accepts both the new and old timber sale contract number format.  

Manual/Handbook Sections Affected:  This Timber Sale number format will be included in in the BLM Manual Section 5400.
 
Coordination:  Revising the timber sale contract number was coordinated among Mike Bechdolt, O&C Forester, Washington Office (WO220); Dave Roche, O&C Forester (OR-931), Dick Watson, National Operations Center (NOC) Forester (OC-580), and Jacquelyn Grenfell, Accountant (OC621).
 
Contacts:  Additional information is available by contacting Dave Roche 503-808-6020 or Dick Watson at 303-236-0158.
 
 
Signed by:                                                                    Authenticated by:
Edwin L. Roberson                                                        Robert M. Williams
Assistant Director                                                         Division of IRM Governance,WO-560
Renewable Resources and Planning