EMS TRANSMISSION 02/21/2007

Instruction Memorandum No. 2007-058

Expires: 09/30/2008

 

To:                   All Washington Office and Field Officials

Attn: Procurement and Remote Data Entry Employees

 

From:               Assistant Director, Business and Fiscal Resources

 

Subject:            Bureau of Land Management (BLM) Standard Document Identification Numbering System (DINS)

 

Program Area:  Procurement/Finance

 

Purpose: This Instruction Memorandum (IM) updates the BLM standard DINS.

 

Policy/Action: This IM documents BLM’s organizational and operational changes that are effective as of October 1, 2006. Attached are Numbering Structure and Examples (Attachment 1), BLM Office Code Conversion Table (Attachment 2), Document Types and Instrument Codes (Attachment 3), and Assigning Numbers to BPA Set-ups and Calls (Attachment 4). Any organization and operational changes to the DINS should be coordinated with Barb Bellio, BC-661, email: Barbara_Bellio@blm.gov. 

 

Timeframe: Effective immediately upon receipt.

 

Budget Impact: Budget impact is minimal.

 

Background: The BLM established a standard DINS beginning in Fiscal Year (FY) 1999 to:

 

1.                  Comply with Federal Financial System standards for recording commitments and obligations;

 

2.                  Provide a Y2K-compliant document numbering system;

 

3.                  Implement the Interior Department Electronic Acquisition System; and

 

4.                  To correct audit deficiencies.

 

Manual/Handbook Sections Affected: BLM Manual Section 1510, Acquisition.

Coordination: All State Procurement Analysts were contacted for input into the FY 2007

DINS. Changes and codes have been compared to the information contained in the FY 2007 Organization Reference Table.

 

Contact: If you have any questions or concerns regarding this policy, please address them to Barb Bellio, Procurement Analyst (BC-661), at 303-236-9438.

 

 

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