U.S. DEPARTMENT OF THE INTERIORBUREAU OF LAND MANAGEMENT
EMS TRANSMISSION 09/15/2006
Instruction Memorandum No. 2006-227
To: State Directors
Attn: Volunteer Coordinators
From: Assistant Director, Communications
Subject: Request for Compilation of Data for BLM’s 2006 Volunteer Annual Report DD: 12/08/2006
Program Area: Volunteers
Purpose: The purpose of this memorandum is to request your assistance in reporting State and Center information for BLM’s FY 2006 Volunteer Annual Report and to alert you to a change in data collection for FY 2007.
Timeframe: This IM is effective immediately and has a due date of December 8, 2006.
Policy/Action: Attached are guidelines for use in collecting and submitting data for your office for FY 2006. The Washington Office Education and Volunteers Division will send by separate e-mail Excel spreadsheets to be used for the submission of numeric data. State and Center Volunteer Coordinators should consolidate Field Office data into one comprehensive form and write-up for that State or Center, noting in particular that the “Narrative Information” section requests the top four 2006 volunteer programs for each State or Center, not for every Field Office.
Your submission should include five parts: numeric data on hours contributed summarized by program area; numeric data summarized according to hours spent on projects in National Landscape Conservation System units; narrative descriptions of the top four 2006 volunteer programs and special events; a list of partner organizations involved in volunteer programs and activities; and high-resolution photographs of your volunteers and volunteer activities. In addition, we are requesting data on the total number of volunteers who served during the fiscal year. Many states and field offices normally track the number of volunteers and donated/hosted workers who contribute their time to BLM. If this number has been tracked during FY 2006, please include this information. If it has not been tracked, please include your best estimate of this number. Beginning October 1, 2006, Field Offices should also track the number of individual volunteers. This should be accomplished by counting the number of Volunteer Agreements on file and the number of individuals listed on Group Agreements.
Volunteer Coordinators should submit consolidated reports for FY 2006 by December 8, 2006.
Prints or slides of photographs should be sent by FedEx to Betsy (Elizabeth) Wooster of the Education & Volunteers Division at the following address: BLM, Education & Volunteers Division, 1620 L Street NW, Suite 406, Washington, DC 20036
High-resolution electronic photos may be sent by e-mail to: firstname.lastname@example.org
Budget Impact: The Volunteer Annual Report provides an opportunity for States to quantify in hours the work accomplished in program areas during the FY that is not otherwise measured in MIS. It also improves BLM’s ability to communicate with internal and external audiences.
Background: BLM’s Volunteer Annual Report includes profiles of outstanding volunteer projects and events, as well as statistical information on state programs. The report provides a summary of volunteer efforts throughout BLM and, as such, serves to underscore the value of cooperative conservation and the important role of volunteers in caring for public lands. The Volunteer Annual Report serves as a valuable means of conveying this message to internal and external audiences.
Manual/Handbook Sections Affected: N/A
Coordination: This IM was coordinated with State Volunteer Coordinators, members of the Volunteer Program Adjunct Team (VPAT), and staff from the National Landscape Conservation System.
Contact: If you have any questions regarding this request, please contact Betsy Wooster at (202) 452-7731 or Mary Tisdale at (202) 452-0365.
Thank you for your assistance with this effort.
Signed by: Authenticated by:
Dan DuBray Robert M. Williams
Assistant Director Division of IRM Governance,WO-560