U.S. DEPARTMENT OF THE INTERIORBUREAU OF LAND MANAGEMENT
UNITED STATES DEPARTMENT OF THE INTERIOR
BUREAU OF LAND MANAGEMENT
WASHINGTON, D.C. 20240
October 5, 2005
In Reply Refer To:
1510 (850) P
EMS TRANSMISSION 11/09/2005
Instruction Memorandum No. 2006-032
To: All Washington Office and Field Officials
Attn: State and Center Procurement Analysts, Contracting Officers (CO), and Program Personnel with Acquisition Projects
From: Assistant Director, Business and Fiscal Resources
Subject: Using DI-1886, Department of the Interior Acquisition Screening and Review Form, to Achieve Small Business Program Goals
Program Areas: Acquisition and all programs with acquisition needs.
Purpose: This Instruction Memorandum (IM) lowers the dollar threshold from $100,000 to $10,000 for the approval of DI-1886, Department of the Interior Acquisition Screening and Review Form, by the Business Utilization and Development Specialist (BUDS) on all open market acquisitions and orders under the General Services Administration (GSA) Schedule. This IM does not apply to space leases. It also requires that any bundled requirements over $2 million be reviewed by the BUDS. This will ensure that the maximum practicable opportunities are provided to small, small disadvantaged, women-owned, and historically underutilized businesses (HUBZone); service-disabled veteran-owned small businesses (SDVOSB); and veteran-owned small businesses. It will also ensure that the BUDS is involved in screening (1) applicable acquisitions between $10,000 and $100,000, (2) orders from the GSA Schedule over $10,000, and (3) issues involving bundling of requirements.
The CO shall:
• Complete the attached DI-1886, sign the form, obtain the BUDS’ (i.e., the State Procurement Analyst) concurrence, and
place the form in the official contract file for all new open market acquisition actions and orders placed under GSA Schedule contracts in excess of $10,000. If the State Procurement Analyst is the CO, the completed DI-1886 shall be forwarded to the BLM BUDS for concurrence;
● Complete Block 12.d., “Remarks” section, of DI-1886 when the acquisition is not set aside for SDVOSBs or small
businesses. The documentation shall state the extent to which market research was done to show that there are no SDVOSBs or that two or more small businesses cannot meet the need; and
● When an award is made to a SDVOSB, write it in Block 19, “Other,” on the DI-1886.
The State, Center, or Washington Office Procurement Analyst or BLM BUDS, as appropriate, shall:
● Review and sign the DI-1886 to ensure that the proposed action is not unduly restrictive and gives SDVOSBs and other small businesses the opportunities afforded them under Federal Acquisition Regulation (FAR) Part 19, Small Business Programs, for open market acquisitions. Even though FAR Part 19 set-aside provisions do not apply to GSA Schedule competitions, this ensures that at least one SDVOSB or other small business GSA Schedule contractor has an opportunity to compete with large business GSA Schedule contractors;
● Work with the CO to eliminate barriers when the CO initially determines that the requirement is not available for SDVOSBs or other small businesses and the market research documentation is either missing or inadequate; and
● Provide recommendations and comments to the CO promptly so that the solicitation and award are not delayed.
A DI-1886 is not required to be completed and approved for new acquisitions under $10,000. The Small Business Administration Procurement Center Representative is not required to sign the DI-1886 for open market acquisitions between $10,000 and $100,000 or orders over $10,000 under GSA Schedule.
When there is a disagreement between the CO and the BUDS for open market acquisitions between $10,000 and $100,000 or orders over $10,000 under GSA Schedule, the dispute will be documented on the DI-1886 and sent to the BLM Procurement Chief for resolution with input from the BLM BUDS.
The Chief of Contracting at the BLM National Business Center and the Oregon State Office shall review all large business prime contractors’ socioeconomic subcontracting goals for prime contracts exceeding $500,000 ($1,000,000 for construction) to ensure that the goals are met.
All BLM acquisition personnel are encouraged to complete the Defense Acquisition University’s (DAU) SDVOSB Module. To access this training module, go to http://www.dau.mil. Click on “Continuous Learning” in the left column; browse for “Continuous Learning Modules”; and then scroll down to “CLC009.” The training is approximately 1 hour and covers the background of the SDVOSB Program, CO responsibilities, and vendor considerations.
Timeframe: These tasks are required immediately.
Budget Impact: There is no budget impact from the required analyses and studies.
Background: There is a need for greater involvement of the State and Center BUDS with the COs in all acquisitions over $10,000 both in the open market and GSA Schedule orders. The BLM has not yet met its annual 3 percent statutory goal in the service-disabled veteran-owned small business category. For Fiscal Year 2005, the BLM has reported that 0.2 percent of its contract dollars have been awarded to SDVOSBs. The tasks in this IM will increase our chances of successfully meeting our dollar goals for contracts with veteran-owned small businesses, HUBZone small businesses, small disadvantaged businesses, women-owned small businesses, other small businesses, and especially SDVOSBs.
It also addresses the need for involvement of the BUDS in bundled requirements over $2 million to ensure fair participation by the small business community.
Manual/ Handbook Sections Affected: The BLM Manual Section 1510 - Acquisition.
Coordination: This IM has been coordinated with the State and Center Procurement Analysts.
Contacts: If you have any questions, please call Barbara Gaines, Business Utilization and Development Specialist (WO-850), at
(202) 785-6586, or Helen Curlee, Bureau Procurement Chief (WO-850), at (202) 452-5147.