Montana/Dakotas

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United States Department of the Interior 
BUREAU OF LAND MANAGEMENT
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669
http://www.blm.gov/mt 
July 22, 2010
 
9210 (MT9320.KB) P                                
 
 
 
EMAIL TRANSMISSION – 7/22/10
Instruction Memorandum No. MT-2010-062
Expires: 9/30/2011
 
To:                   Leadership Advisory Team
                        Attention: Fire Management Officers and Geographic Information System (GIS)
                        Specialists
           
From:               Acting State Director
 
Subject:            Implementation of the Final Fire Perimeter Data Standard                   DD: 7/30/10
 
Program Area: Wildland Fire
 
Purpose:  The purpose of this Instruction Memorandum (IM) is to require all field offices to review and comment on the proposed Bureau of Land Management (BLM) Montana/Dakotas (MT/DAKs) statewide data standard for Final Fire Perimeters. The purpose of the data standard is to complete and maintain a statewide dataset for the spatial display of fire perimeter information. This dataset in no way replaces the National Wildland Fire Coordinating Group (NWCG) wildland fire reporting system or the requirements to report wildland fires to the National Interagency Fire Center (NIFC) or the National Interagency Coordination Center (NICC).
 
Policy/Action: Each field office will review the draft Final Fire Perimeter Data Standard (Attachment 1) and the Final Fire Perimeter Domains document (Attachment 2) and provide written comments via email to Kevin Brooks, Data Administrator, at Kevin_Brooks@blm.gov. Comments are due no later than July 30, 2010. Each office will compare any existing spatial fire perimeter data to the proposed data standard to ensure that all required data fields are accounted for in the standard. Please note any missing data fields that your office collects and provide an example of the data collected.
 
Once the dataset is compiled, it will be housed on the GIS Citrix servers at the Montana State Office. Field offices will not maintain separate versions of the dataset. All updating, editing, maintenance, analysis, and display of Final Fire Perimeter data will occur utilizing the centralized dataset.
 
After the comments have been received, they will be reviewed and incorporated into the data standard as needed. The State Office data steward will then review the data standard once more for final acceptance. After acceptance, the use of the data standard will be mandatory. District fire management officers shall ensure that the most current and complete dataset of Final Fire Perimeters is provided to Rebecca Casillas, GIS Specialist, Branch of Fire and Aviation Management, for compiling into the statewide dataset. The State Office data steward will review the dataset for completion and accuracy.
 
Existing Final Fire Perimeter data will be archived and saved as historical records. The field offices are to remove it from home and shared directories no later than August 6, 2010. There shall only be one dataset in use for the analysis and display of Final Fire Perimeters for the BLM MT/DAKs. Field offices requiring assistance to complete this task shall submit a Help Desk Request.
 
Timeframe: Comments on the proposed data standard are due July 30, 2010. Once the data standard has been accepted by the State Office data steward, its mandatory use becomes effective immediately. Existing data shall be incorporated into the statewide dataset and local or personal copies removed from use by August 6, 2010.
 
Budget Impact: There is no anticipated budget impact. There is a recognized workload for the field and State Office GIS specialists and the fire management data stewards during the compiling of the data. Once the statewide dataset is available, BLM MT/DAKs offices will recognize improved efficiencies and reduced risk by maintaining a centralized dataset.
 
Background: The implementation of data standards is a tactic the BLM is using to enhance data management across organizational boundaries. Well documented, easily accessible data sources save time when performing data research or analysis and during map preparation. Standardized data can be more accurate, and can be legally and scientifically defensible. This may aid the agency by reducing litigations and appeals. Data standards refer to the name, definition, presentation, and business rules governing datasets. They are based on the known data requirements and are set by the stakeholders who need the data.
 
Manual/Handbook Sections Affected: None.
 
Coordination: This IM was coordinated with the Branch of Fire and Aviation Management(MT9250) and the Branch of Information Resource Management (MT9320). The field offices previously had several opportunities to comment on the data standard.
 
Contact: If you have any questions, please contact Phil Gill, Fire Management Officer at (406) 896-2914, Rebecca Casillas, GIS Specialist, at (406) 896-2963, Kevin Brooks, Data Administrator, at (406) 896-5270, or Kathie Jewell, State GIS Coordinator, at (406)-896-5144.
 
 
Signed by:                                                                                            Authenticated by:
Theresa M. Hanley                                                                              Lynnell Cellmer
Acting State Director                                                                            Staff Assistant (MT9320)
 
 
 
2 Attachments
      1 – Final Fire Perimeter Data Standard (28 pp)
      2 – Final Fire Perimeter Domains (14 pp)