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EMAIL TRANSMISSION –1/13/09
Instruction Memorandum No. MT-2009-022
To: State Management Team
From: State Director
Subject: Verifying Field Office Data Stewards DD: 1/30/09
Program Area: All program areas.
Purpose: The purpose of this Instruction Memorandum is to designate or verify individuals within the Montana/Dakotas organization to serve as Field Office Data Stewards for the listed data subject areas and corporate applications. Recently, State Office data stewards have been identified (MT-2009-009
). These individuals are listed on Attachment 1 for each data area and corporate applications.
Individuals that are identified and designated as data stewards do not have to be the senior technical expert; they must, however, have an in-depth knowledge of the data and how the data is used. In some cases, more than one individual may be named.
Policy/Action: Please complete the attached spreadsheet (Attachment 2) by identifying and designating a Data Steward for each of the listed data or program areas in your field office. Please refer to the information in Attachment 1 (State Office Data Steward List) for the assigned State Office Data Stewards. Responses should be sent to Kevin Brooks, State Data Administrator, via email (firstname.lastname@example.org
) on or before January 30, 2009. If there are missing applications or program areas, please assign a data steward and forward that information as well.
Timeframe: January 30, 2009
Budget Impact: None
Background: “The Bureau of Land Management (BLM) is spending over $188 million a year collecting and storing information. This data is collected in many different ways and to many different standards. Much of this data is used once, or stored in ways that make it difficult to share or to aggregate in order to understand regional or National conditions or trends. Although technology and software has been developed to simplify both storage and sharing, current practices fail to take advantage of these tools. The BLM must improve how data is collected, stored and used so it can meet its responsibilities to inventory and report on the condition of public land. Proper data management is an essential process to properly manage these lands” (Managing for Excellence Data Management Subcommittee (MEDS), 2007).
National Data Stewards for data subject areas and National User Representatives for Bureau applications have been named and can be viewed on the National Data Management website: http://web.blm.gov/data_mgt/contacts/web_DOI_BLM_data_stewards_09192008_v12.doc .
It is now time to verify data stewards for these data subject areas and corporate applications at the Field Office level of the organization.
What is the role of the Field Office Data Steward? A data steward is a subject matter expert within a specific business subject area as designated by management. Data Stewards have specific responsibilities for insuring that data collected and utilized in our organization meets our needs and are managed as a corporate asset.
A Field Office Data Steward is responsible for:
- Coordination of field office data management program with State Data Steward and the State Data Administrator.
- Coordinate data sharing and data management across functional business areas.
- Determining data requirements and business rules.
- Ensuring data quality.
- Review of geospatial and alphanumeric metadata for completeness and quality (including Federal Geographic Data Committee).
- Maximizing data sharing opportunities at the local level.
- Accountable for the integrity and quality of the business data you create/update and utilize.
Manual Handbook Sections Affected: None
Coordination: The Branch of Information Resource Management (MT932), the Division of Resources (MT920), and the Division of Support Services (MT930).
Contact: If you have any questions please contact Kevin Brooks, Data Administrator, at
406-896-5270 or Jodi Camrud, Acting Chief Information Officer, at 406-896-5366.
Signed by: Authenticated by:
Gene R. Terland Laura Schmier
State Director Staff Assistant (MT932)