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United States Department of the Interior   BUREAU OF LAND MANAGEMENT Montana State Office 5001 Southgate Drive Billings, Montana 59101-4669 http://www.blm.gov/mt December 8, 2006   In Reply To:  1510 (935.MC) P      EMAIL TRANSMISSION – 12/11/2006 Instruction Memorandum No. MT-2007-013 Expires: 9/30/08   To:             State Management Team   From:         State Director   Subject:      Fiscal Year (FY) 2007 Deadlines for Submission of Purchase Requisitions   Program Area: Procurement and Budget   Purpose: The purpose of this IM is to establish FY 2007 due dates for submission of purchase requisitions in order for the procurement staffs to provide quality, timely services and to meet the State Director’s goal that 40 percent of budgets are obligated by March 31, 2007; 80 percent obligated by June 30, 2007; and 98 percent obligated by August 31, 2007. This IM also establishes the deadlines for submitting construction project purchase requests that require State Office Engineering review. This includes all projects that may affect the health and safety of the staff or the visiting public.   Policy/Action: It is recommended that you submit the draft construction project purchase request to the State Office Engineering staff at least 3 weeks prior to the target dates shown below. This should allow time for adequate review and editing. The State Office will provide the review and comments to the field offices within 10 working days from the time the contract is received in the State Office.   Following are the FY 2007 target dates for submitting purchase requests to the respective procurement staffs in the Montana/Dakotas: Type of Acquisition: Due Date         ALT* Goal - 50% obligated by March 31, 2007     Inter and Intra Governmental Orders  2/16/07            4-6 weeks Assistance Agreements 2/02/07 8 weeks Modifications to existing agreements 3/02/07 4 weeks Contracts between $25,000 and $100,000 2/09/07 7 weeks Orders against an existing contract-technical and price 2/16/07 6 weeks 8(a) contract 3/02/07 4 weeks Purchase Orders between $3,000 and $25,000 (construction) 2/23/07 5 weeks   3/03/07 4 weeks Goal - 40% obligated by March 31, 2007     Purchase Orders between $2,500 and $25,000 (service) 2/23/07 5 weeks Purchase Orders between $3,000 and $25,000 (supplies) 3/09/07 5 weeks       Goal - 80% obligated by June 30, 2007     Inter and Intra Governmental Orders  5/18/07 4-6 weeks Assistance Agreements 5/04/07 8 weeks Modifications to existing agreements 6/01/07 4 weeks Contracts between $25,000 and $100,000 5/11/07 7 weeks Orders against an existing contract-technical & price 5/18/07 6 weeks 8(a) contract 5/25/07 5 weeks Purchase Orders between $3,000 and $25,000 (construction) 5/25/07 5 weeks Purchase Orders between $3,000 and $25,000 (service) 5/25/07 5 weeks Purchase Orders between $3,000 and $25,000 (supplies) 6/08/07 3 weeks       Goal - 98% obligated by August 31, 2007     Inter and Intra Governmental Orders  7/20/07 4-6 weeks Assistance Agreements 7/06/07 8 weeks Modifications to existing agreements 8/03/07 4 weeks Contracts between $25,000 and $100,000 6/22/07 7 weeks Orders against an existing contract-technical & price 7/20/07 6 weeks 8(a) contract 8/03/07 4 weeks Purchase Orders between $3,000 and $25,000 (construction) 7/06/07 5 weeks Purchase Orders between $3,000 and $25,000 (service) 7/06/07 5 weeks Purchase Orders between $3,000 and $25,000 (supplies) 8/10/07 3 weeks       Sign Requisitions: Submitted to MT931 8/15/07 3 weeks   Acquisitions to be submitted to the National Business Center: See Instruction Memorandum No. BC-2007-014, Fiscal Year (FY) 2007 Deadlines for Submission of Purchase Requisitions to the National Acquisition Division (BC-660).   * ALT = Acquisition Lead Time - The estimated time required to process the acquisition from receipt of a complete acquisition package, including a purchase requisition, statement of work, and all required approvals. The acquisition lead times are under optimum conditions, assuming no clarification and/or revision of the procurement request is necessary. Additional lead time may be required if this is not the case.   Timeframe: As stated above.   Budget Impact: Failure to submit purchase requisitions by the above deadlines may result in funds not being obligated, necessitating carryover.   Background: None.   Manual/Handbook Sections Affected: None.   Coordination: This IM was coordinated internally within the Montana State Office.   Contact: If you have any questions, please contact Mary Clark, Supervisory Procurement Analyst, at (406) 896-5205, or Joyce Norris, Administrative Officer, at (406) 896-5184.   Signed by: Gene R. Terland     Authenticated by: Jennifer C. McKinley, (MT-935)     Distribution Assistant Field Manager, Glasgow Field Station Assistant Field Manager, Havre Field Station