Montana/Dakotas

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United States Department of the Interior
 
BUREAU OF LAND MANAGEMENT
Montana State Office
5001 Southgate Drive
Billings, Montana 59101-4669
http://www.blm.gov/mt

January 9, 2006

 
In Reply To:  
1510 (935.MC) P
 
 
 
EMAIL TRANSMISSION – 1/9/2006
Instruction Memorandum No. MT-2006-033
Expires: 9/30/07
 
To:             All Montana/Dakotas Employees
 
From:         Deputy State Director, Division of Support Services
 
Subject:      Format for Sole Source Justifications Under $100,000
 
Program Area: Acquisition
 
Purpose: This Instruction Memorandum (IM) is issued to ensure that all of the information required by the Federal Acquisition Regulations (FAR), the Department of the Interior Acquisition Regulations (DIAR), and BLM Manual Section 1510 Acquisition is included in the sole source justifications, that are submitted to your servicing acquisition office for approval.
 
Policy/Action: The template (Attachment 1) shall be used as the basis for all sole source justifications for purchase orders/contracts with a value of less than $100,000 submitted to the acquisition office for approval. All sections shall be completed. The sections that do not apply shall contain the words “Not Applicable."
 
On proposed sole source procurements greater than $10,000, the purchasing agent will attach the sole source justification to the DI-1886, Department of the Interior Acquisition Screening and Review Form, to Achieve Small Business Program Goals when submitting the DI-1886 to
Mary Clark, State Procurement Analyst.
 
Timeframe: This IM is effective immediately.
 
Budget Impact:  None.
 
Background: Under Federal Acquisition Regulation (FAR) Part 13, the Contracting Officer for procurements less than $100,000 has been delegated as the Competition Advocate (CA).  The CA has the responsibility to ensure that all awards are made using competition to the greatest extent possible and that sole source procurements are the exception. When sole source
procurements are appropriate, sufficient information must be included in any sole source justification that is prepared and submitted to the servicing acquisition office for approval. When the information is complete, this allows the servicing acquisition offices to process your requests in an expeditious manner. The attached template identifies all of the legal elements and the three implementing regulations. Using the template should significantly improve the processing time.
 
Manual/Handbook Sections Affected: None
 
Coordination: This IM has been coordinated with the Bureau Procurement Chief.
 
Contact: If you have any questions regarding this IM, please contact Mary Clark, Supervisory Procurement Analyst, at (406) 896-5205. 
 
 
1 Attachment